Executive Assistant to Regional Head

About the role

We are seeking a proactive and organized Executive Assistant to support the Regional Head. This role acts as a trusted partner, handling a wide range of administrative and strategic tasks in a fully remote environment.

Key responsibilities

• Manage calendars for multiple team members, schedule meetings, and resolve conflicts.
• Coordinate domestic and international travel, including flights, lodging, and ground transportation.
• Prepare and track expense reports in line with company policies.
• Set up virtual meetings and conference calls, distribute invites, and ensure participants have necessary materials.
• Support departmental and all‑hands meetings by preparing agendas, presentation materials, and follow‑up communications.
• Organize logistics for team offsites and internal events, handling venue research and vendor communication.
• Provide reliable administrative support to multiple managers, streamlining communication and basic workflows.
• Assist with ad‑hoc requests from team members to ensure smooth executive operations.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• At least 5 years of experience as an Executive Assistant, Executive Business Partner, or similar role.
• Strong written and verbal communication skills with the ability to exercise good judgment.
• Excellent organizational abilities and capacity to manage multiple priorities under pressure.

Required skills