Executive Assistant to Director

About the role

We are seeking a highly organized, proactive, and trustworthy Executive Assistant to support our Director. The role involves comprehensive administrative and coordination duties, ensuring smooth daily operations and effective communication across the organization.

Key responsibilities

• Manage the Director’s calendar, appointments, and daily schedule.
• Coordinate internal and external meetings, calls, and appointments.
• Prepare meeting agendas, presentations, reports, and briefing notes.
• Attend meetings, take minutes, and track action items.
• Follow up with department heads on tasks assigned by the Director.
• Handle emails, correspondence, documents, and confidential information.
• Arrange domestic and international travel, accommodation, and itineraries.
• Maintain organized records of contracts, reports, and important documents.
• Prepare and update MIS reports, dashboards, and business updates.
• Support the Director with research, special projects, and strategic initiatives.
• Coordinate with clients, vendors, business partners, consultants, and senior management on behalf of the Director.
• Ensure timely communication and follow‑up on important matters.
• Assist in monitoring business deadlines, projects, and commitments.
• Conduct research and prepare summaries for business decisions.