Executive Assistant to Chairman

About the role

We are looking for a smart, proactive, well‑organized, and professional Executive Assistant to the Director who can provide high‑level administrative, coordination, and business support. The candidate will work closely with the Director to manage schedules, meetings, communication, follow‑ups, travel, documentation, and day‑to‑day business activities.

Key responsibilities

• Manage the Director’s daily calendar, appointments, meetings, and schedule.
• Coordinate internal and external meetings with clients, vendors, employees, and business partners.
• Handle emails, calls, correspondence, and communication on behalf of the Director.
• Prepare meeting agendas, presentations, reports, MIS, and other business documents.
• Attend meetings, prepare minutes, and track action points.
• Follow up with department heads on tasks assigned by the Director.
• Track pending tasks, deadlines, commitments, and important business activities.
• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
• Maintain confidential documents, business information, and sensitive communications.
• Prepare and maintain daily/weekly status reports for the Director.

Required profile

• Bachelor’s degree in Business Administration, Commerce, Management, or a related field.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong knowledge of MS Office – Excel, Word, PowerPoint, and Outlook.
• Strong organizational and time‑management abilities.
• Professional personality with good interpersonal skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to multitask and work under pressure.
• Strong attention to detail.
• Willingness to travel with the Director if required.

Required skills

• Executive & Calendar Management
• Business Coordination
• Meeting & Travel Management
• Task & Follow‑up Management
• MS Excel & PowerPoint
• Report & Presentation Preparation
• Client & Stakeholder Coordination
• Confidentiality & Discretion