Committee & Administration Officer (Hybrid)

About the role

Join a leading not‑for‑profit medical college to provide essential committee, event and administrative support for the Victorian and ACT State Chairs and their committees. This full‑time hybrid position ensures smooth day‑to‑day operations and professional delivery of events and member engagement activities.

Key responsibilities

• Prepare committee materials, take minutes, track actions and follow‑up.
• Coordinate ACT events and support Victorian events as required.
• Manage shared inboxes, enquiries and general correspondence.
• Assist with newsletters, website updates and routine administrative tasks.
• Support operational activities for the State & Territory Manager and State Chairs.
• Build positive relationships with members, stakeholders and service providers.
• Provide high‑quality customer service and timely responses to enquiries.

Required profile

• Organised, adaptable and able to manage multiple priorities.
• Enjoys working with people and communicating clearly.
• Experience in committee or administrative support.
• Experience coordinating events from planning through delivery.
• Strong organisational and time‑management skills.
• Excellent written and verbal communication.
• High attention to detail and a proactive, solutions‑focused approach.
• Confident using Microsoft Office and Teams.
• Ability to build effective relationships with a range of stakeholders.
• Flexible and willing to support the wider team when needed.

Required skills

• Microsoft Office
• Microsoft Teams

What we offer

• Full‑time hybrid working arrangement based in Melbourne.
• Supportive, collaborative environment with a focus on teamwork.
• Opportunities to work closely with internal stakeholders, fellows, trainees and external partners.